Disputed timecards with no evidence
Clock-in arguments come down to who said what; there is no location, kiosk, or break record to back either side.
Timekeeping
Timecards, clock flows, and payroll-prep on one review path.
Manual time entry, kiosk clock, mobile clock, supervisor edits, and payroll-prep exports — on a single review path that holds up to scrutiny.
Evaluation focus
time tracking app for small business
- payroll preparation software
- geofence time tracking
- clock kiosk app
- small business time clock with evidence review
- payroll prep audit trail software
- how to reduce timecard disputes
- Worked, paid, drive, and leave time tracked separately
- Geofence and break minutes captured when configured
- Payroll-prep exports separated from operational reports
Timekeeping · Daily review
Today — review queue
Avery T.In 07:02Out 15:07Brk 00:30Geofence: yard
Jordan P.In 15:05Out 23:18Brk 00:30PTO 0.5h flagged
Sam Q.In —Out —Brk —Missed clock
Worked
31.7h
PTO
4.0h
Drive
1.2h
Generated layout from a synthetic demo timecard set.
Who it is for
- SMB operators preparing payroll twice a month
- Field-service and multi-site managers verifying on-site time
- Bookkeepers and payroll preppers chasing edits and exceptions
- Entry modes
- 3
Manual · clock · both
- Time categories
- 6
Worked, PTO, drive, more
- Export paths
- Separate
Operational vs payroll
Built for these realities
The pain we hear from operators
Each pain point reflects real conversations with SMB operators evaluating workforce tools today. Yrka is shaped around these realities, not generic feature checklists.
Payroll prep that takes a full day
Exceptions, leave, drive time, and edits live in separate tools, so prep is reconciliation instead of review.
Compliance exposure on breaks and overtime
Break minutes, payroll-period locks, and overtime context are easy to miss without a single source of truth.
How teams use it
Use cases we ship for today
These are the moments this surface is built around. They map to shipped product behavior and the launch scope for this area.
Mixed entry policy
Full-entry, clock-only, or both modes by organization setting — managers pick the right policy by team.
Geofence and kiosk evidence
Foreground location, job-site geofences, and kiosk capture stay attached to the timecard for review.
Payroll-prep handoff
Operational reports stay separate from payroll-prep exports, so the file handed to the provider matches what the provider expects.
Why Yrka here
What makes this different
Differentiators map to shipped product behavior. They are the reasons buyers pick this surface after comparing alternatives.
Layered evidence on every timecard
PTO, VAC, HOL, Shop, worked hours, drive time, breaks, and review state are first-class fields, not free-text notes.
Server-enforced policy
Time entry mode, geofence policy, break minutes, and payroll-period locks are enforced through server route seams, not just UI controls.
Honest scope
Yrka prepares payroll — it does not process payroll, file taxes, or replace the provider relationship.
How Yrka compares
Honest positioning against the tools buyers usually evaluate alongside Yrka. Comparisons reflect launch scope, not aspirational claims.
vs When I Work / Homebase Time Clock
Evidence layers (geofence, kiosk, breaks, edits) attached to every timecard, not optional add-ons.
vs Gusto / Rippling
Reviewable payroll prep that hands a clean file to your existing provider instead of forcing the platform migration.
How it flows
A workflow that mirrors how operators actually run the day
Three steps, three responsibilities. Time data drives schedules, exports, audits, and pay. We treat it that way.
- 01
Enter
Employees enter time or clock in/out by policy. Offline replay, kiosk codes, and supervisor edits all carry evidence.
- 02
Review
Admins review worked hours, PTO, drive time, geofence context, and break minutes. Edits are tracked.
- 03
Export
Lock the period and export payroll-prep files for the provider. Operational reports stay on their own export track.
What's inside
Timekeeping highlights
Modes by org
Full-entry, clock-only, or both — set the policy once at the organization.
Geofence evidence
Foreground job and site geofences captured when enabled — for review, not as proof of work.
Leave context
PTO, vacation, holiday, shop, worked, and drive time stay separate and visible.
Layered clock evidence
Authenticated sessions, kiosk codes, offline replay, and sanitized request context all feed audit.
Admin edits
Corrections, approvals, and locks land on the same review surface as the original entries.
Payroll-prep export
Provider handoff files generated separately from day-to-day operational reports.
Clean handoff to payroll
Operational reports stay separate from payroll-prep exports, so the file your provider receives matches the timecards your team already approved.
Policy-aware entry
Time entry mode, location capture, geofence policy, break minutes, review state, and payroll-period locks are enforced at the server, not just the UI.
Scope
What's included, what's intentionally out of scope
Yrka maps every feature to its product claim so commercial conversations stay honest.
Included
- Manual time entry
- Clock flows
- Leave context
- Drive time
- Optional location evidence
- Foreground job/site geofence review evidence when configured
- Break-minute tracking and review signals
- Schedule-vs-actual attendance readiness with configurable review-first guardrails
- Layered clock evidence from authenticated sessions, kiosk codes, offline replay timestamps, sanitized request context, policy snapshots, and audit events
- Entry review, correction, approval, and lock workflow
- Payroll-prep exports
Boundaries
- Payroll processing
- Tax filing
- Wage compliance guarantee
- Location as proof of work
Related
Where this fits in the platform
Scheduling
Plan coverage. Publish with confidence.
Build the week from coverage in. Rotate templates, fill open shifts with manager-approved offers, import schedule files, and publish only the shifts that are ready.
ExploreAccess and audit
Permissions, audit events, and records you can actually review.
Role-aware admin surfaces, organization-scoped row level security, audit events, work-item history, and integration ledgers — so the operations team understands what changed and why.
ExploreIntegrations
Calendars, sources, notifications, and payroll handoff in plain view.
Connection health, sync ledgers, webhook history, notification delivery, prepared sources, and provider setup — all visible, all reviewable.
ExploreQuestions
Common buyer questions
We surface the questions buyers actually ask — trial, support, export, mobile, payroll, provider, AI, and trust scope — in plain language.
Does location data act as proof of work?
No. Optional foreground location, job/site geofence, and break minutes are operational review context — not biometric or hardware-backed proof of work.
How does the trial work?
Start with a 30-day card-required trial. Cancel anytime from the Stripe customer portal. Workspaces stay available for export or reactivation for 30 days after paid access ends.
Does Yrka process payroll or file taxes?
No. Yrka covers time tracking, scheduling, payroll-prep exports, and provider handoff. Customers stay in charge of payroll processing, tax filing, legal, and HR decisions.
What does mobile look like?
Responsive web and an installable PWA cover employee time entry, scheduling, resources, tasks, messages, and profile review. Employees see scoped offline read context plus queued supported writes with clear sync states.
Can we export our data?
Yes. Payroll-prep exports, schedule and time reports, and employee data exports are part of the core product. Customer data remains exportable for 30 days after paid access ends unless an earlier deletion is requested.
Ready to run the day on Yrka?
Start a 30-day trial in minutes, or book a working session to walk through the rollout with someone who has done this before.