Files scattered across drives
Onboarding packets, signed docs, and credentials live in shared drives, email, and binders.
Employee records
The employee record your operators actually need.
Employee records that respect the operator's reality. Profiles, documents, licenses, jobs, and access flags — without the bloat of a full HRIS.
Evaluation focus
small business HR software
- employee records software
- employee document storage
- credential tracking app
- employee self service records
- Signed URLs and per-field access flags
- Credential expiration signals before they slip
- Operations-tied employee reviews, not annual ceremonies
Employee profile
ATActive
Avery Thompson
Lead Technician · Yard A · Hired 2024-03-11
Details
Licenses
Payroll
Schedule
OSHA 30 — exp. 2027-04Current
CDL Class B — exp. 2026-08Renew soon
Forklift cert — exp. 2025-11Verify
Generated layout — synthetic demo data.
Who it is for
- SMB operators replacing folder structures and spreadsheets
- Office managers tracking licenses and expirations
- Employees who want one place for paystubs and profile details
Built for these realities
The pain we hear from operators
Each pain point reflects real conversations with SMB operators evaluating workforce tools today. Yrka is shaped around these realities, not generic feature checklists.
No clear boundary between admin and employee view
Either employees see too much, or admins lock everything down and create support tickets.
Expiring credentials caught too late
Licenses, certifications, and required documents lapse before anyone notices.
How teams use it
Use cases we ship for today
These are the moments this surface is built around. They map to shipped product behavior and the launch scope for this area.
Confidential document storage
Private bucket with permissioned signed URLs for sensitive employee documents.
Profile visibility by section
Each profile section is controlled by an access flag so the right people see the right fields.
Lightweight review workflows
Profile-change, document, time-off, and review requests route through admin review without a heavy approval engine.
Why Yrka here
What makes this different
Differentiators map to shipped product behavior. They are the reasons buyers pick this surface after comparing alternatives.
Records with boundaries
Confidential documents stay out of employee views; visible data is exposed section by section.
Operations-tied review
Reviews stay lightweight and tied to the actual work, not a parallel performance-management product.
Supportive, not advisory
Yrka stores and routes customer-managed records. Yrka does not provide HR, legal, payroll, tax, benefits, or compliance advice.
How it flows
A workflow that mirrors how operators actually run the day
Three steps, three responsibilities.
- 01
Capture
Bring in employee details, documents, paystubs, and licenses with permissioned uploads.
- 02
Permission
Pick what employees can see in their own profile; admins manage the rest behind access flags.
- 03
Operate
Connect employees to jobs, departments, teams, roles, and schedules — and the rest of the platform respects it.
What's inside
Employee records highlights
Documents and credentials
Private bucket with permissioned signed URLs and renew-soon tracking.
Access flags
Choose what each employee can see, by section, without code.
Jobs and teams
Departments, teams, roles, and company-job assignments wired into the rest of the product.
Change requests
Employees can request profile updates; admins approve through a review queue.
Review queues
Profile, document, time-off, and review work all land in one operational inbox.
Confidential by default
Sensitive files stay out of employee views, enforced at the storage layer.
Records with real boundaries
Confidential documents stay out of employee views; visible employee data can be exposed section by section. Access is enforced through storage policies, not just UI checks.
Supportive, not advisory
Yrka stores and routes the records you maintain. It is not a substitute for HR, legal, payroll, tax, benefits, or compliance advice.
Scope
What's included, what's intentionally out of scope
Yrka maps every feature to its product claim so commercial conversations stay honest.
Included
- Employee details
- Documents and signed URLs
- Credentials
- Job assignments
- Teams and group memberships
- Profile access flags
- Change requests
- Human-authored operations-tied employee reviews
Boundaries
- Full HRIS replacement claim
- Benefits administration
- HR advice
- Legal advice
Related
Where this fits in the platform
Access and audit
Permissions, audit events, and records you can actually review.
Role-aware admin surfaces, organization-scoped row level security, audit events, work-item history, and integration ledgers — so the operations team understands what changed and why.
ExploreResources
Company knowledge that asks for acknowledgement.
Publish handbook pages, organize collections, require acknowledgements, prepare approved sources, and answer questions over ready records.
ExploreTraining
Training where employees already read your handbook.
Resource-linked modules, video links, quiz questions, passing scores, assignments, and completion review — designed for real team enablement.
ExploreQuestions
Common buyer questions
We surface the questions buyers actually ask — trial, support, export, mobile, payroll, provider, AI, and trust scope — in plain language.
How does the trial work?
Start with a 30-day card-required trial. Cancel anytime from the Stripe customer portal. Workspaces stay available for export or reactivation for 30 days after paid access ends.
Does Yrka process payroll or file taxes?
No. Yrka covers time tracking, scheduling, payroll-prep exports, and provider handoff. Customers stay in charge of payroll processing, tax filing, legal, and HR decisions.
What does mobile look like?
Responsive web and an installable PWA cover employee time entry, scheduling, resources, tasks, messages, and profile review. Employees see scoped offline read context plus queued supported writes with clear sync states.
Can we export our data?
Yes. Payroll-prep exports, schedule and time reports, and employee data exports are part of the core product. Customer data remains exportable for 30 days after paid access ends unless an earlier deletion is requested.
Ready to run the day on Yrka?
Start a 30-day trial in minutes, or book a working session to walk through the rollout with someone who has done this before.