Coverage gaps you only see on day-of
Spreadsheet schedules hide underfilled shifts until someone calls out.
Scheduling
Plan coverage. Publish with confidence.
Coverage-first scheduling for the operations team that has to keep the day running. Rotating templates, open-shift offers, schedule imports, and a publish step that only ships shifts that are ready.
Evaluation focus
AI employee scheduling
- employee scheduling software
- shift scheduling app
- best employee scheduling software 2026
- open shift coverage tool
- rotating shift template scheduler
- Coverage counters in the grid, not in a separate report
- Open shifts board with manager-approved coverage offers
- ICS and CSV schedule imports staged for review
Schedule · Week view
Week of Apr 28 — Front of house
Coverage 86%Employee
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Avery T.
Lead
7-3
7-3
—
7-3
off
off
—
Jordan P.
Tech
—
3-11
3-11
3-11
off
off
—
Sam Q.
Tech
7-3
—
—
7-3
off
off
—
Riley M.
Float
—
—
—
Open
off
off
—
3 events publish-ready1 underfilled1 open shift waiting
Generated layout from a synthetic demo schedule.
Who it is for
- Managers building weekly coverage for hourly teams
- Multi-site operators rotating templates across locations
- Employees picking up open shifts on their phone
- Coverage signals
- Live
In-grid counters
- Review before publish
- Always
Maker-count enforced
- Imports
- ICS · CSV
Staged, not silent
Built for these realities
The pain we hear from operators
Each pain point reflects real conversations with SMB operators evaluating workforce tools today. Yrka is shaped around these realities, not generic feature checklists.
Schedule changes that bypass review
Auto-fill tools push edits without admin sign-off and create disputes employees cannot trace.
Import chaos
CSVs and ICS feeds drop in raw, with no review surface before they land on the live schedule.
How teams use it
Use cases we ship for today
These are the moments this surface is built around. They map to shipped product behavior and the launch scope for this area.
Plan a week of coverage
Admin Schedule shows assignments, requirement counts, and event status so coverage gaps surface before publish.
Open Shifts pickups
Employees see eligible Open Shifts and submit coverage offers; managers approve or decline from the same surface.
Schedule imports
ICS/CSV imports stage as reviewable batches; nothing publishes until an admin commits the batch.
Why Yrka here
What makes this different
Differentiators map to shipped product behavior. They are the reasons buyers pick this surface after comparing alternatives.
Review-first autopublish
Ready-draft autopublish only confirms shifts that meet coverage rules; everything else waits for an admin.
Maker requirement counters
Underfilled, filled, and overfilled requirement counts are first-class data, not a calculated afterthought.
AI suggestions that preview before they write
Auto-fill and AI-assisted coverage proposals stay reviewable — agents propose, admins confirm.
How Yrka compares
Honest positioning against the tools buyers usually evaluate alongside Yrka. Comparisons reflect launch scope, not aspirational claims.
vs When I Work / Homebase
Coverage counters and review-first autopublish, not silent shift-bot edits.
vs Deputy
AI suggestions that preview the change before it writes to the live schedule.
How it flows
A workflow that mirrors how operators actually run the day
Three steps, three responsibilities.
- 01
Plan
Start from rotating templates and last week's coverage. Pull events in from calendar imports or build from scratch.
- 02
Cover
Drag-to-assign, run targeted auto-fill proposals, post open shifts for the team to claim with manager approval.
- 03
Publish
Publish only what meets coverage rules. Ready-draft autopublish confirms shifts that already meet them; the rest stays in review.
What's inside
Scheduling highlights
Rotating templates
Weekly patterns by role, team, or location with overrides for the exceptions.
Coverage counters
Underfilled, filled, and overfilled signals in the grid as you build the week.
Open shifts board
Employees claim coverage; managers approve before the change goes live.
Import review
ICS or CSV schedules land in a staging review — never silent overwrites.
Change notifications
Employees get notified when their week changes, with deep links to the new shift.
Ready-draft autopublish
Confirm only shifts that meet your coverage rules; everything else stays reviewable.
Coverage-first scheduling
The schedule surface leads with what's covered, what's underfilled, and what is publish-ready. Maker counts, assignment status, and recurring overrides stay visible without leaving the grid.
Review before it goes live
Auto-fill proposals, schedule imports, time-off approvals, and coverage offers stay reviewable. Ready-draft autopublish only confirms shifts that meet the coverage rules you set.
Scope
What's included, what's intentionally out of scope
Yrka maps every feature to its product claim so commercial conversations stay honest.
Included
- Schedule events
- Assignments
- Coverage counters
- Publish and unpublish review workflow
- Ready-draft autopublish for covered shifts
- Rotating weekly shift templates
- Employee Open shifts coverage offers with admin approval
- Employee schedule-change notifications
- Review-first imports
- Coverage requests
- Department, team, and job-role filters where configured
Boundaries
- Unreviewed demand or labor forecasting
- Labor compliance guarantee
- Third-party calendar provider guarantee
Related
Where this fits in the platform
Timekeeping
Timecards, clock flows, and payroll-prep on one review path.
Employees enter time or clock in and out by policy. Admins review worked hours, paid non-work time, drive time, and location context — then hand off clean files to payroll.
ExploreCommunications
Messages, boards, and follow-up that match the workflow.
Direct messages, board announcements, app notifications, and review-required inbox work — each distinct, all connected to the operations they belong to.
ExploreIntegrations
Calendars, sources, notifications, and payroll handoff in plain view.
Connection health, sync ledgers, webhook history, notification delivery, prepared sources, and provider setup — all visible, all reviewable.
ExploreQuestions
Common buyer questions
We surface the questions buyers actually ask — trial, support, export, mobile, payroll, provider, AI, and trust scope — in plain language.
Will auto-publish push shifts employees never see?
No. Ready-draft autopublish only confirms shifts that meet your coverage rules. Anything else stays in review with maker-count and assignment context.
How does the trial work?
Start with a 30-day card-required trial. Cancel anytime from the Stripe customer portal. Workspaces stay available for export or reactivation for 30 days after paid access ends.
Does Yrka process payroll or file taxes?
No. Yrka covers time tracking, scheduling, payroll-prep exports, and provider handoff. Customers stay in charge of payroll processing, tax filing, legal, and HR decisions.
What does mobile look like?
Responsive web and an installable PWA cover employee time entry, scheduling, resources, tasks, messages, and profile review. Employees see scoped offline read context plus queued supported writes with clear sync states.
Can we export our data?
Yes. Payroll-prep exports, schedule and time reports, and employee data exports are part of the core product. Customer data remains exportable for 30 days after paid access ends unless an earlier deletion is requested.
Ready to run the day on Yrka?
Start a 30-day trial in minutes, or book a working session to walk through the rollout with someone who has done this before.